FIND OUT MORE... notary public

In order to comply with the mandatory regulations, I must verify the identity of every client and hereby request you to:

1. Send to me by email the following documents before our appointment; and

2. Bring the same original documents (not their copies) to your appointment:

    · PHOTO ID verification: your valid passport(s) (preferably) or a valid UK full photo driving licence card; and

    · a valid photo driver’s licence card (preferably, if available), or national ID card, BRP (biometric residence card) (if any), or birth certificate, or any other official ID document; and

· FOR CURRENT ADDRESS VERIFICATION: 2 forms of proof of current residential address (a valid UK full driving licence (if not used for photo ID verification above), a bank statement, utility bill, NHS letter, government letters (HMRC/HMPO/DWP), payslip, P45, P60 issued in the last 3 months and received in the post, the latest council tax bill). Alternatively, you can log into your bank/utility company/work etc. account online during our appointment and download the latest statement/bill/payslip etc. showing your name and your current residential address this way. 

If any of the above documents are not available, please contact me by email at karolina@notaryservices.org.uk phone 07920002311 or by filling in a quick Contact form. I will advise on alternative documents that may be acceptable to verify your identity.

Having a big sale, on-site celebrity, or other event? Be sure to announce it so everybody knows and gets excited about it.

If you are an individual signing on behalf of another person, please email to me before your appointment and bring with you to our appointment a valid Power of Attorney granting you authority to act on their behalf.

If your company/organisation is registered in the UK, I will conduct the necessary checks through Companies House, the Gazette and Insolvency Register. 

If your company is registered overseas, please provide one of the following documents:

· Certificate of good standing

· Certificate of incorporation

· Company extract from the local company register

​If additional checks are required, I will notify you accordingly.

If you are signing the document(s) before me as a Notary Public, please provide evidence of your authority to act, which can be established through any of the following:

  · Constitutional documents, such as the Articles of Association;

  · Company extract listing the directors/members;

  · Authorised signatory list;

  · Board resolution/minutes of a meeting; or

  · A valid Power of Attorney.

I will notify you before our appointment if any additional documents are required that are not listed above.

At KS Notary Services Ltd. I always endeavour to provide professional, prompt and efficient service to every client. I hope that you will be happy with the Notary service you receive, however, if you have a complaint or issue please do not hesitate to contact me directly in the first instance, I will endeavour to resolve your issue promptly and efficiently.  

If I am unable to resolve the matter you may then complain to the Notaries Society of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office. This procedure is free to use and is designed to provide a quick resolution to any dispute. 

In some cases, where the services are provided by third parties, included but not limited to, Apostille legalisation, Consular legalisation, postal/courier, translator’s/interpreter’s services, their document processing/delivery timescales and terms are outside of my control. I will inform you of any delays or issues in processing your documents as soon as they become known to me and will do everything I can to ensure your matter is dealt with efficiently.

Please read my Terms of Business where you will find the detailed Complaints procedure to follow, if you still feel you would like to make a Complaint about my services.